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Waverley By-laws


Weekend Competition

Mid-Week Ladies

Mid-Week Mens

Night


Weekend Competition By-Laws

Please note: changes made to the By-Laws for the Winter 2017 season are indicated in blue.

1. Courts

2. Match Committee

3. Amendment of By Laws by Council

4. Attendance at Council Meetings

5. Transfer of a Player to Another Club

6. Club Fines

7. Tennis Rules

8. Composition of Teams / Type and Order of Play

a) Mixed Rubbers - (Summer Format)

b) Mens Rubbers - (Summer Format)

c) Mixed Rubbers - (Winter Format)

d) Mens / Ladies Rubbers - (Winter Format)

e) Ron Horne Challenge Cup and Senior Singles / Doubles Rubbers Open

f) Boys/Girls/Open "Best of 2" Singles / Doubles Rubbers

g) Junior President's Cup

h) Junior Saturday / Sunday "Triples" Singles / Doubles Sets

i) Playing with one player short

j) Wednesday Morning Mid Week Mens Sets

9. Number of Teams each Section

10. Registration of Players

11. Eligibility

12. Commencing/Finishing Time of Matches

13. Captains' Exchange of Players' Names

14. Weather / Court Conditions

15. Substitutes During Match

16. Late Finishing Matches / Light-Up Time

17. Umpires & Supervisors

18. Balls

19. Tennis Attire

20. Point Score

21. Match Results

22. Late Results

23. Uncompleted Matches

24. Final Series

25. Unable to Arrange a Team (Forfeit)

26. Ineligible Players

27. Protests/Disputes

28. Club/Player Complaints

29. Trophies

 

1. COURTS

The type, condition and surroundings of the courts of each competing Club shall be subject to the approval of the Committee of Management.

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2. MATCH COMMITTEE

The Match Committee shall be responsible for grading of players, emergencies and teams and to do all things which it shall consider necessary or desirable to conduct the pennant matches with the exception of disputes which shall be adjudicated by the Committee of Management.

The Match Committee shall be subject to directions of the Committee of Management.

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3. AMENDMENT OF BY-LAWS BY COUNCIL

By-Laws may be revoked, altered or amended by Council. Notice of alteration to By-Laws must be lodged in writing with the Association Secretary at least thirty-five (35) clear days prior to the meeting and shall appear on the notice paper. Any By-Law passed by Council may not be altered by the Committee of Management.

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4. ATTENDANCE AT COUNCIL MEETINGS

Each Club must have at least one delegate at each Council meeting. Failure to comply will result in a fine.

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5. TRANSFER OF A PLAYER TO ANOTHER CLUB

No player shall transfer from one Club to another during the currency of a Competition Season without the consent of the Committee of Management, and then only if he/she shall have obtained a clearance from the Club by whom he/she has been registered; seven (7) days clear notice of such application to be given to the Association Secretary.

For the purposes of this By-Law, 'the currency of a competition' includes the period from the official closing date of team entries for that particular Competition Season up until the opening match date of the Competition.

A clearance letter, with reasons for the clearance, must be lodged with the Association Secretary for approval by the Association. Such a letter shall be signed by the Secretary of the Club with whom the player is currently registered and also by the Secretary of the Club to which the player wishes to transfer.

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6. CLUB FINES

Automatic fines shall be operative for breaches of the By-Laws as listed on Page 14.

The Committee of Management, as provided for in the Rules, shall be empowered with the setting of the actual fines applicable for breaches of the Association's By-Laws. Whenever possible, the ruling fines will be published in the Official Handbook and Fixture issued at the commencement of each Pennant Season, although the Committee of Management does have the right at any time to introduce fines for additional breaches, as required to effectively conduct the Pennant Competition. Any additional fines so introduced will be announced to all Clubs at the first available opportunity.

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7. TENNIS RULES

The Rules of Tennis issued with the Approval of Tennis Australia shall apply to all matches except as hereinafter modified.

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8. COMPOSITION OF TEAMS/TYPE AND ORDER OF PLAY

All sets shall be first to six games, excepting that in all Senior play and Junior Singles/Doubles Sections a 12 point tiebreaker shall be played at six all. Note variations in paras (c) and (d) below for the Mixed and Mens Rubbers Winter formats, and in para (g) below for the Junior President's Cup.

(a) MIXED RUBBERS - TWO MEN TWO LADIES (Summer Format)

Each man plays 2 rubbers - one mens and one mixed rubber. Ladies one ladies and one mixed rubber. The majority of rubbers shall decide the match. If rubbers are equal, sets to decide. If rubbers and sets are equal, games to decide.

Mens and Ladies rubbers shall be best of three sets. Mixed rubbers shall be played as "Best of two" where if these rubbers are tied at one set all then the rubber is decided by playing a match tiebreaker, first to 10 by a margin of 2. This tiebreaker (which replaces the third set), is recorded as 7-6 to the winning team on the scoresheet, even when the rubber is at one set all due to a forfeit.

Each team             Mens Rubber

Ladies Rubber

1st Mixed Rubber

2nd Mixed Rubber

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(b) MENS RUBBERS - FOUR A SIDE (Summer Format)

Teams to comprise of Four Men. Matches to consist of 4 rubbers. First 2 are Best of Three sets, second 2 shall be "Best of Two" sets where if these rubbers are tied at one set all then the rubber is decided by playing a match tiebreaker, first to 10 by a margin of 2. This tiebreaker (which replaces the third set), is recorded as 7-6 to the winning team on the scoresheet, even when the rubber is at one set all due to a forfeit. The majority of rubbers shall decide the match. If rubbers are equal, sets to decide, and if rubbers and sets are equal, games to decide.

First mentioned pair is the home team:

1st Rubber   First pair v First pair.

2nd Rubber  Second pair v Second pair.

3rd Rubber   Any combination pair except pairing from 1st or 2nd Rubber.

4th Rubber    Remaining pair.

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(c) MIXED RUBBERS - TWO MEN TWO LADIES (Winter Format)

Matches shall consist of one mens rubber, one ladies rubber, and two mixed rubbers. All rubbers shall be "Best of Two", where if these rubbers are tied at one set all then the rubber is decided by playing a match tiebreaker, first to 10 by a margin of 2. This tiebreaker (which replaces the third set), is recorded as 7-6 to the winning team on the scoresheet, even when the rubber is at one set all due to a forfeit. The majority of rubbers shall decide the match. If rubbers are equal, sets to decide, and if rubbers and sets are equal, games to decide.

Each team             Mens Rubber

Ladies Rubber

1st Mixed Rubber

2nd Mixed Rubber

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(d) MENS RUBBERS - FOUR A SIDE (Winter Format)

Matches to consist of 4 rubbers. All rubbers shall be "Best of Two" sets where if these rubbers are tied at one set all then the rubber is decided by playing a match tiebreaker, first to 10 by a margin of 2. This tiebreaker (which replaces the third set), is recorded as 7-6 to the winning team on the scoresheet, even when the rubber is at one set all due to a forfeit. The majority of rubbers shall decide the match. If rubbers are equal, sets to decide, and if rubbers and sets are equal, games to decide.

First mentioned pair is the home team:

1st Rubber   First pair v First pair.

2nd Rubber  Second pair v Second pair.

3rd Rubber   Any combination pair except pairing from 1st or 2nd Rubber.

4th Rubber   Remaining pair.

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(e) RON HORNE CHALLENGE CUP AND SENIOR SINGLES/DOUBLES RUBBERS - Open (Winter & Summer)

Each Team can be any combination of mens and/or ladies. (Saturday PM, Preferably Two Courts)

Matches shall consist of two mens/ladies singles rubbers and one mens/ladies doubles rubber. Each rubber shall comprise 3 sets with a tie-breaker played at 6 games all in each set. The match to be decided by the team with the most rubbers. If rubbers are equal, sets to decide, if rubbers and sets are equal, games to decide. Teams may consist of up to four players for each match with different players being used in the doubles rubber to those who played the singles rubbers if desired, such players to be nominated prior to the commencement of the Match.

Two courts are preferable for this competition.

Each team           1st Man/Lady Singles Rubber   Finals only. The Doubles Rubber is played first.

2nd Man/Lady Singles Rubber

Mens/Ladies Doubles Rubber

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For all Junior Matches players MUST play in order of merit, as nominated by their club.

A Senior Supervisor is to be in attendance at all times during the match.

For away matches, a responsible adult/parent is required to be in attendance at the venue for the entire match.

(f) BOYS/GIRLS/OPEN "BEST OF 2" SINGLES/DOUBLES RUBBERS - 2-4 PLAYERS

Matches shall consist of two boys/girls singles rubbers and one boys/girls doubles rubber.

Matches to be decided by the team with the most rubbers.

Teams may consist of up to four players for each match with different players being used in the doubles rubber to those who played in the singles if desired, such players to be nominated prior to the commencement of the match.

Order of play:       1st Boy/Girl Singles Rubber   Finals only. The Doubles Rubber is played first.

2nd Boy/Girl Singles Rubber

Boys/Girls Doubles Rubber

All rubbers are "Best of Two" format. This format is played with two regular sets, tie-break at 6 all, (12 point tiebreakers). If a match is tied at one set all then the rubber is decided by playing a match tiebreaker, first to 10 by a margin of 2. This tiebreaker (which replaces the usual 3rd set of a rubber) is recorded as 7/6 to the winning team on the scoresheets.

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(g) JUNIOR - PRESIDENT'S CUP ONE BOY ONE GIRL (SUMMER) TWO BOYS (WINTER) 2-4 PLAYERS

Matches shall consist of:-

Summer:    One Girls Singles Rubber, One Boys Singles Rubber and One Mixed Doubles Rubber.

Winter:      Two Boys Singles Rubbers and One Boys Doubles Rubber.

Match to be decided by the Team with the most Rubbers.

In finals only, the doubles match is to be played first. All Rubbers are the "Best of Two" format. See By-Law 8(f) for method of play.

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(h) JUNIOR SATURDAY / JUNIOR SUNDAY "TRIPLES" SINGLES/DOUBLES SETS

Boys/Girls/Open - Three Players (any combination)

This is preferably a two court competition.

Home and away matches and FINALS MATCHES shall consist of six "six game" sets comprising three doubles sets and three singles sets as per the order of play detailed below. Tie breakers at six games all will apply to all Grades except D Grade.

Matches shall be decided by the team with the most sets. If sets are equal then games to decide.

All matches are to start at 8.15am (Sat), 9.00am (Sun) and MUST finish at 12:15pm (Sat) and 12.30pm (Sun). Any game (not set) if commenced, may be completed.

If play has not commenced by 10.00am because of court/weather conditions then, unless mutually agreed to by both Captains, the match shall be called off.

Match Results - Must be entered online by 5-30pm Tuesday by the Home Club.

Order of Play

Each team home and away matches, also finals series -

2nd Boy/Girl/Player & 3rd Boy/Girl/Player Doubles, played concurrently with 1st Boy/Girl/Player Singles

1st Boy/Girl/Player & 3rd Boy/Girl/Player Doubles, played concurrently with 2nd Boy/Girl/Player Singles

1st Boy/Girl/Player & 2nd Boy/Girl/Player Doubles, played concurrently with 3rd Boy/Girl/Player Singles

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(i) PLAYING WITH ONE PLAYER SHORT

Notwithstanding By-Law 8 (i, j and l ) in an emergency a team with only 3 players available shall play the match instead of giving a walkover. Under these circumstances, games won or lost will be scored by both teams, the sets for which a player is not available being forfeited 6 games to love.

Likewise, in Saturday & Sunday Triples matches, the team shall play two players instead of giving a walkover.

In all Senior formats except Singles/Doubles, a team with only 3 players available shall play the match instead of giving a walkover in which case By-Law 12 as it relates to complete team in attendance will not apply. Under these circumstances, games won or lost will be scored by both teams, the sets for which the player is not available being forfeited to love.

In all Junior and Senior singles/doubles rubbers atches, one player does not form a "team". The result shall be recorded as a forfeit.

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(j) MID-WEEK MENS COMPETITION

Type of Competition: FOUR A SIDE - Autumn & Spring

Format of Competition: Matches shall consist of six "eight game" doubles sets, tiebreaker at seven all, in which each man shall play one set with each other team member.

The majority of sets shall decide the match, if sets are equal, games to decide.

Time of Competition: Wednesday mornings, commencing at 9.30 a.m.

Finals: Refer to By-Law 24(b) and 24(c)

No. of Courts: Each team to provide 2 courts for its home match.

General:

(a) To play in the competition a player must be a member of a club affiliated with Tennis Victoria.

(b) A player who has played four games as emergency with the same team in another club, cannot return to his own team. This does not limit a player who plays more than four games as an emergency for a number of teams.

(c) To be eligible to play in the Finals Series, a player must have played at least three (3) matches for his team during the Season.

(d) There is no time limit on matches and play should continue until a result is achieved.

(e) All other matters not specifically highlighted for the running of the Mid-Week Men's Competition are governed by the existing Association By-Laws.

(f) The Home Clubs are responsible for ensuring that the Match Results are entered on time.

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9. NUMBER OF TEAMS EACH SECTION

Each section shall consist of 8 teams in summer and winter pennant with two complete rounds of matches. If appropriate, the Match Committee may approve 6 team sections.

If appropriate, the Match Committee may approve 4 team sections, 6 team sections (both 15 matches per season), or 10 team sections (14 matches) for any class of play.

For final series, the 4 team section is restricted to the final and the 6 team section is restricted to knockout semi-finals and finals.

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10. REGISTRATION OF PLAYERS

(a) All players will receive an individual grading as a player of either A, A Reserve, B Special, B, C Special, C, D Special or D.

(b) Once a player's grading as above is approved, this grading is retained from season to season unless a change is approved or made by the Association.

(c) At the start of each season, team lists and emergencies with the required grading information must be submitted on the prescribed form.

(d) Teams as submitted will be graded by the Match Committee in grades as mentioned above (or as advised from time to time by the Match Committee). More than one section may be required in certain grades in which case teams will be graded into sections within these grades.

(e) All players listed in the teams as submitted by clubs must play in the grade and section as graded by the Match Committee. No listed player will be permitted to play in a lower grade, or section within grade, without prior permission from the Match Committee.

(f) Emergencies cannot play below the grade (or section within grade) assigned to them by the Association which will be that nominated by the Club unless otherwise advised by the Association.

(g) New registrations may be submitted for approval by either letter or email to the appropriate Record Secretary. In an emergency, a player is deemed to be submitted for approval once entered correctly on the scoresheet (i.e. scoresheet shows Club Selectors' grading and indicates Emergency "E") and always provided the scoresheet shows all particulars, for example, Date of Birth and Club personal grading, as is required on Emergency Entry form. (Grading is to be Selectors' not team Captain's). This emergency registration does not mean that the player is automatically accepted in that grade. If unacceptable, player will be regarded as an unregistered player for that grade. No phone emergency registration will be accepted. Emergency players must not strengthen a team, in the opinion of the Match Committee.

(h) In the event of a player being nominated for registration by more than one club, the player concerned shall have the right to say which nomination shall stand.

(i) The Committee of Management shall have the right to reject any registration.

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11. ELIGIBILITY

(a) No players may play below their approved personal grade unless such players have been approved as permanent players or emergencies in that grade, or section within grade.

(b) Once a player plays more than three matches in any team, that player cannot play for another team in a lower grade, or lower section within grade, without prior permission of the Match Committee.

(c) Emergency players may interchange between Mixed, Mens,Ladies and Open and may play any number of matches in a higher grade, or higher section within grade, until tied as in 11(b) above.

(d) In the event of a Club being represented by more than one team in the one section, no player having participated in more than three matches with one team shall be eligible to play thereafter in the other team.

(e) No player may play in the final series unless they shall have played three home and away matches of Mixed, Mens or Open. For Juniors, date of birth must also have been provided.

(f) All players registered must be financial members of the Clubs registering them.

(g) Except with Match Committee approval, no players may play in matches if they have already played in another Association whose matches are played concurrently on Saturday mornings and Sunday mornings (for Juniors) and Saturday afternoons (for Seniors).

(h) No player shall compete in more than one Association Senior or Junior fixture listed in the same round for simultaneous play.

(i) To be eligible for Juniors, players must in any season they play be 18 years of age or under as at midnight on the date of the scheduled Saturday/Sunday Grand Finals for that season. Players so eligible can continue to compete in any delayed finals for that season, i.e., a player is ineligible if he/she should turn 19 during the currency of the season.

(j) No player may represent more than one Club during the currency of the same Competition Season, unless formally cleared in accordance with By-Law 5.

(k) The Match Committee shall have sole discretion on making decisions on the eligibility of players not specifically provided for within the By-Laws.

(l) Junior or Senior players who compete in Saturday or Sunday competitions DO NOT qualify for the finals on the alternative day to their regular competition.

(m) As Saturday and Sunday Junior competitions are separate competitions, players may play for a different club in these competitions.

(n) Heatouts and/or Washed-out matches do not qualify as a match towards Finals eligibility.

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12. COMMENCING/FINISHING TIME OF MATCHES

All Saturday junior matches shall commence at 8.15am and Sunday junior matches shall commence at 9.00am. (First set hit-ups should be prior to these times.)

All Senior matches shall commence at 1.00pm. (First set hit-ups should be prior to these times.)

If either team is unable to put on any set (listed on the scorebook} within 15 minutes of the scheduled start time, the offending team shall forfeit the first set / first set of rubber to nil. If play does not commence within 45 minutes of the scheduled start time, the next scheduled set shall be forfeited to nil.

Upon completion of the first and/or each subsequent set, if opposition is not available to commence play within 10 minutes, the next set shall be forfeited.

In applying this By-Law, matches are to be considered to be played on ONE COURT ONLY, regardless of the availability of a 2nd court.

Except where a team is playing with one player short (By-law 8j) a complete team must be in attendance by 9.30am for Saturday juniors, 9.40am for Sunday juniors and 2.00pm for seniors, otherwise the match shall be lost by the defaulting team as a forfeit - see also By-Law 6 re Club Fines and By-Law 8{j}- Playing With One Player Short.

All Home and Away matches MUST be played at the designated times as stated above.

A short hit-up is permitted prior to the 1st set for each player in a match. No other hit-ups are allowed.

All Junior matches will conclude at 12.15 p.m. Saturdays (12.30 p.m. Sundays) If in the middle of a set, the GAME that is in progress will be completed, but not the set.

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13. CAPTAINS' EXCHANGE OF PLAYERS' NAMES

Before the commencement of any match the opposing captains should exchange separate lists showing the names of players in order of play. Once scoresheets has been filled in no changes to order of play are permitted.

Before the commencement of any Finals match, the opposing captains must pass their separate lists showing names of players in order of play to the home club supervisor who shall fill out the scoresheets on behalf of both captains. scoresheets should then be readily available throughout match for reference, as required. Once scoresheets are filled out, the playing order cannot be altered. The only exception permitted to this latter requirement shall be in the case of a resumed match involving a substitute player and then only in the event of the match not having been commenced on the total washout date.

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14. WEATHER/COURT CONDITIONS

Waverley Tennis has adopted the Tennis Australia Extreme Weather Policy. Full guidelines of the policy may be found on the Tennis Australia website.

(a) In the event of inclement weather (defined for the purpose of these By-Laws as rain, smoke, thunderstorm, lightning or extreme wind), individual matches may be cancelled without teams attending the courts, providing that it is mutually agreed to by both captains, otherwise players must attend courts. Mutual agreement is only when the captains communicate with each other, and agree to cancel the match. Cancellation of matches in advance by phone message left on voicemail and/or answering machine is not acceptable. Should a visiting team wish to contact a venue club to clarify if a match will proceed, it is recommended to ring either the club phone or the Junior Convenor's mobile number.

For Junior and Senior matches, in the event of lightning and thunderstorm play must be stopped immediately.

For Junior matches, upon agreement by both club's Junior Convenors, a match may be cancelled without both teams attending the courts. Where there is no attendance both teams must enter their player lists using the "By Ph" feature on the Club Zone website.

Junior matches, when play is stopped due to weather or court conditions the home club Venue Supervisor is responsible for making the decision to abandon any match, taking into account current court conditions, the likelihood of further play interruptions and time needed to restore courts to a safe playable state in time for matches to be completed in the normal time frame.

Senior matches, if play is stopped due to weather or court conditions, both captains must agree before the match is abandoned. However, if play has not resumed within one and a half (1 ½) hours after the cessation of play, then either captain shall have the option to abandon the match.

(b) On days of extreme heat when the temperature reaches 35 degrees as provided by the Bureau of Meteorology (1900 926 121), individual matches may be cancelled without teams attending courts providing it is mutually agreed to by both captains otherwise players must attend courts. Where there is no attendance both teams must enter players names using the "By Ph" feature on the Club Zone website. On days of extreme heat once the temperature has reached 35 degrees either captain has the option to stop play during a match in progress.

Notwithstanding the foregoing, play may be cancelled below this temperature with consent of both captains.

(c) The home Club has the right to decide as to whether courts are unfit for play, however, either captain shall have the option to stop play during rain, even it the court surface is deemed fit for play.

In all junior matches, only the club supervisor or junior convenor may cancel a match due to inclement weather by initialling the scorebook.

(d) If the home Club deems, in the preceding days to scheduled matches, that its courts have been rendered unplayable by wind damage, or by flooding, and a reasonable effort has been made by the home Club to restore the court/s in time for scheduled matches, each match unable to be played will be declared a 'wash-out'. In such circumstances, the home Club, in the case of Junior matches, must notify the Secretary of the opposing Club/s and the Association Secretary before 8.00 p.m. on the day preceding the match/es. For Senior matches, the home Club must notify the Secretary of the opposing Club/s and the Association Secretary before 10.00 a.m. on the actual match day.

The requirements pertaining to the non-attendance of teams (ref. By-Law 14c) shall apply.

(e) If Junior matches have not commenced by 9:45 a.m., play will be called off. If Senior matches have not commenced by 2:30 p.m., and unless otherwise mutually agreed to by both team captains, play will be called off.

(f) Players from both Senior and Junior competing teams are required to bag and water courts after each set. In the event of inclement weather it is expected that players from both competing teams will assist with preparing the courts ready for play.

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15. SUBSTITUTES DURING MATCH

(a) A substitute shall be allowed to take the place of any player who is prevented, through illness, injury or any good and sufficient reason from continuing the match, however, all remaining games of the incomplete set shall be forfeited. In both Junior and Senior Rubbers Matches where a player is injured or ill the remaining unplayed games/sets of the rubber shall be forfeited. A replacement player may commence from the start of the next rubber.

(b) Matches completed using a substitute player are designated as played 'under protest' unless the opposing captain signs the match scoresheets after confirming the substitution as being fair. A 'fair' substitution is where the substitute player has the same personal grading, or lower, when compared to the Competition grade in which that player is being used as a substitute.

(c) A team requiring a substitute player shall be allowed thirty minutes, from the time of the occurrence of the event which led to the need for a substitute, to arrange such a player to be in attendance and on court ready to play.

(d) The By-Law covers both home and away matches and final series matches, except that, in the case of an unfinished final, a substitute player is allowed to take the place of a player unavailable on the next scheduled match date without penalty, with play resuming from where it left off. Unless special permission is granted in writing by the Waverley Tennis Match Committee, such substitute must be eligible as per By-Law 11.

NOTE: Clubs wishing to substitute players in resumed final series matches should seek the approval of the Tennis Association, preferably in writing, before making substitutions on the day of the resumed matches.

(e) In Junior finals where Clubs have rotating teams, clubs have the option of allowing all team members to take part:

(i) For each final the team must be nominated as usual however teams are allowed to substitute the nominated players with other rotating team members. Each substitute player is allowed one set only (except where provided under By-Law 15(a)-injury) and must comply with the teams order of merit.

(ii) All such substitutions must be declared on the scoresheets prior to the start of the match and no changes may be made once the match has commenced (except as provided for in By-Law 15a-injury or 15d-unfinished finals).

(iii) To be eligible the rotated substitute players must have played at least 3 matches for the team over the season.

Example: a 4 or 5 person rotating Triples team in a final, the club has the option of playing the number 3 player for two (2) sets and substituting the number 4 player for the number 3 player's third set. In this way the number 1 & 2 players have three sets as normal, the number 3 player has two sets and the number 4 player has one set only. The substitute may play either singles or doubles, and replace any player from the team, but order of merit must still be maintained. Further, a fifth player may be used under the same conditions as above, that is, must have one set only (singles or doubles), and play in accordance with the order of merit.

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16. LATE FINISHING MATCHES / LIGHT-UP TIME

In Summer Senior Competition, unless otherwise mutually agreed to by both team captains, no set or sets shall commence after 6.30 p.m.

In Winter Senior Competition, unless otherwise mutually agreed to by both team captains, no set or sets shall be commenced after Official Light-Up Time or after local street lights are activated should that be earlier. If a GAME has commenced prior to either of these times, it shall be completed, then play shall cease. Official Light-Up Times are as published in the Winter Handbook. Except for finals Clubs are not permitted to use lights in order to complete matches even if it is dark before official light up time, with the exception of Indoor Venues which may use lights throughout match play if required.

In both Summer and Winter Competition, points for any sets which have not commenced by the designated time shall be shared, as is the case for an uncompleted set (refer By-Law 20. POINT SCORE).

In Junior Competition, no set or sets shall be commenced beyond 12.15 p.m., (12.30 p.m. for Sunday Matches), except that any GAME that is in progress will be permitted to be completed, but not the set or sets (ref. By-Law 12). Points for any sets which have not commenced by the designated time shall be shared, as is the case for an uncompleted set (refer By-Law 20. POINT SCORE).

The above provisions for Senior and Junior Competition do NOT apply during the Final Series, when all Finals matches must be played out until a result is achieved.

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17. UMPIRES & SUPERVISORS

(a) Home & Away Matches Senior & Junior Competition: Umpires may be arranged by either team or by the Junior Supervisor. If the entire match is being umpired, the home team has the right to appoint an umpire for the first set/rubber and thereafter the right shall alternate. Individual sets/rubbers may be umpired by either team or by the Junior Supervisor or his/her appointee.

For Junior matches - the home club shall provide a senior member to act as a Junior Supervisor and referee in the case of a dispute. A Junior Supervisor must be in attendance at each venue used by the home club (includes 'outside' venue/s). For 'D' Grade junior matches, the home club should provide an additional supervisor/s for all home and away matches, who may be positioned on court.

(b) Finals Series Matches Senior Competition: In final series matches, the Match Committee shall convene all matches on the courts of the finalists, with the team finishing in the higher position being declared the home team. The Match Committee has the right to vary the finals venues as required. The home club shall provide a supervisor for each home match and who is not a member of any participating team on the day. Failure to provide a supervisor/s shall result in a club fine. Umpires may be arranged as in (a) above.

(c) Finals Series Matches Junior Competition: In finals series matches, the Match Committee shall convene all matches on the courts of the finalists, with the team finishing in the higher position being declared the home team. The Match Committee has the right to vary the finals venues as required. The designated Club Junior Convenor of the host venue club shall arrange for an appropriate level of supervision to be present at all matches played at the venue or at an 'outside' venue used by the host venue club. Failure to provide appropriate supervision shall result in a club fine. Umpires may be arranged as in (a) above.

The level of supervision for all 'D' Grade junior finals should be adequately provided and may involve the placement of an additional supervisor on court to assist the proper conduct of a match.

Should a visiting club wish to have a supervisor on court, prior approval must first be obtained from the home club supervisor.

(d) For all junior matches, home and away and finals, a responsible adult/parent from the visiting team must be in attendance for the duration of the match. Failure to observe this By-Law will result in a Club fine.

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18. BALLS

The home team shall provide balls of a brand approved by Tennis Victoria (refer Tennis Australia website) as follows:

  • For all senior matches 4 new balls.
  • For all Junior matches, 2 new and 2 good used balls.
  • In Final series the home team shall provide four new balls.
  • Extra new or good used balls may be used at the commencement of any set providing they are supplied by the team requesting them and with the agreement of the opposing team captain.
  • For all D Grade Junior matches, it is mandatory for all clubs to use low-compression "green" balls.

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19. TENNIS ATTIRE

Regulation tennis attire shall be worn in all competition matches and shall comply with the ruling TENNIS AUSTRALIA DRESS AND EQUIPMENT REGULATIONS.

However, for local Waverley Tennis matchplay, the following local modifications shall apply: -

  • Shirts without collars may be worn providing they are neat and constitute tennis sportswear.
  • Tracksuits may be worn during the warm-up period and only during match play in inclement weather.
  • No ripple soled shoes and no black or coloured marking soled shoes (on acrylic courts) shall be worn at any time. Home clubs shall have the right to refuse the wearing of footwear that they consider could cause damage to their court surfaces.

Clubs shall monitor compliance to these CORRECT TENNIS ATTIRE DRESS REGULATIONS and shall report any flagrant breaches in respect to incorrect clothing or footwear to the Waverley Tennis Match Committee Convenor.

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20. POINT SCORE

Points will be awarded to each team as follows:

2 points for a winning match

or, 1 point for a draw or wash-out or where result has not been reached, or, 2 points for a forfeit (to non-defaulting team only)

plus

1 point for each winning set (no points allocated for winning rubbers),

half a point for each uncompleted set (rubber to be taken to 2 sets unless it is the third set that is uncompleted).

If a set or rubber is forfeited during the match, the non offending team shall receive one point for each forfeited set. (rubber to be taken as 2 sets). Where the complete team is not in attendance and this is deemed a forfeit as per By-Law 12 the non offending team shall receive one point per set (each rubber to be taken as 2 sets).

Note: Forfeiting teams do not receive any points for unplayed sets. See separate By-Law re club fines. In the event of a complete washout, a team can only gain a maximum of half the match points but a team can lose points if it plays an ineligible player.

If a set or rubber is forfeited during the match, the non-offending team shall receive one point per forfeited set or rubber. Where the complete team is not in attendance and this is deemed a forfeit as per By-Law 12 the non-offending team shall receive one point per set or rubber.

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21. MATCH RESULTS

Emergency players must also be written on scoresheets as an emergency.

For Junior matches, individual players' gradings are not to be shown.

In the case of new emergencies however, personal gradings are to be shown.

Match Results are to be entered on line through the Waverley Tennis Club Zone website. Where non-attendance at a match is agreed to due to inclement weather (see By-Law 14) both teams must enter their players names using the By Ph facility on the Club Zone website.

In the event of a total washout in the Finals Series, or an unfinished Finals match, the names of all participating players shall be filled out on the scoresheets and the home club supervisor shall retain the scoresheets and bring them to the continuation of the match.

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22. LATE RESULTS

One or more late match results from a Club for matches on the day may result in a fine and/or loss of points.

Failure to have a duplicate advice in the hands of the Record Secretary within 24 hours of receiving phone or email advice for non-receipt of result/s will incur loss of all point scores for such match/es by the home Club.

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23. UNCOMPLETED MATCHES

In home and away matches, where a match is not completed on the scheduled date there shall be no further play. In the final series, matches will continue at the same venue until a result has been reached at the next available Saturday, excepting Grand Final matches which may continue at the same venue until a result has been reached on the first available date within the next week as agreed upon by opposing teams, umpires and the Club at which the match is being played. Should there be no unanimous agreement, the match will continue at the same venue until a result has been reached at the next available Saturday.

Advice of delayed Grand Final matches, and the alternate playing arrangements agreed to, shall be provided to the Association Secretary not later than 9.00 p.m. on the day of the match. The eventual results of all Grand Final matches must be entered on line by either team by 5.30 p.m. Sunday.

Any variation to the above arrangements for continuation of final series matches shall be at the discretion of the Committee of Management.

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24. FINAL SERIES

(a) At the completion of the home and away matches the four leading teams in an 8 team draw, and the top three teams in an 6 team draw shall play off in a final series. All finals are to be played on the venues of the finalists as announced by the Waverley Tennis Match Committee. (Refer By-Law 17b & 17c). Grand finals of highest sections will be convened at a single venue.

(b) For 8 team sections (& 10 team sections)

Semis: 1st plays 4th and 2nd plays 3rd

Grand Final: Winner of 1st semi-final plays winner of second semi- final.

(c) For 6 team sections

Preliminary: 2nd plays 3rd, 1st team has Bye.

Grand Final: 1st placed team plays winner of preliminary final.

(d) The team first mentioned is regarded as the "home" team.

(e) In all final series matches, in the event of a draw, the players from the last doubles set to finish shall play a 12 point tie breaker to decide the winning team. In the event of the last doubles matches finishing together then the last doubles as listed on the scoresheet shall play the tie-breaker.

(f) The Committee of Management has the right to vary the finals format and the scheduled date, time and venue for any matches, in order to ensure a satisfactory completion of the season.

(g) For late finishing senior finals lights may be used to enable the final to be completed on schedule.

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25. UNABLE TO ARRANGE A TEAM (FORFEIT)

A Club unable to arrange a team for any match must notify the Junior Convenor of the opposing Club before 8.00 p.m. on the day preceding the match. Similarly, for the forfeit of a Senior match, the club must notify the Senior Convenor before 8.00 p.m. on the day preceding the match. The forfeiting Club is subject to a fine unless an acceptable explanation is provided to the Match Committee.

The non-forfeiting team must enter their players names using the By Ph feature in the Club Zone website.

In the event of a fourth forfeit by the same team, that team shall be automatically eliminated from the Competition and all points will be withdrawn from the teams who have played against the defaulting team up to that stage of the Season. In other words, the defaulting team's place in the Section will be regarded as a Bye.

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26. INELIGIBLE PLAYERS

If any team plays an ineligible player that team shall forfeit each set in which that player participates to nil and the non-offending club will receive one point for each set/rubber in which the ineligible player participated.

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27. PROTESTS/DISPUTES

The Committee of Management shall have the power to inquire into all disputes arising out of or in connection with the result of all pennant matches, and the final allocation of points for such matches, and its decision shall be final.

Any Club referring a dispute to the Committee of Management shall, within three days after the completion of the match in dispute, forward a statement in writing of the matter in dispute to the Association Secretary. In the event of the dispute being deemed frivolous, a $15 fine shall be imposed on the club lodging the protest. It shall also, within the same time, forward a copy of such statement to the Secretary of the other affected Club. The Committee of Management shall have the power to decide all questions arising out of Association matches and tournaments not provided for in these By-Laws.

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28. CLUB/PLAYER COMPLAINTS

All complaints must be lodged with the Association Secretary

  • By a club official in writing
  • Within three (3) days of the incident leading to the complaint (fax/email acceptable)
  • Complaints should not be copied to the club to whom the complaint is being directed against.

(a) Sub-committee Appointment/Composition

The Committee of Management shall appoint a complaints subcommittee to deal with misconduct and misbehaviour complaints received against clubs, players, parents, spectators and the like. The complaints sub-committee shall comprise a Complaints Convenor as chairperson and other co-opted members as required.

(b) Sub-committee Scope

The complaints sub-committee shall consider and deal with all complaints reporting to the Committee of Management. Such reporting to include:-

  • Results of investigations into complaints received.
  • Advising of actions taken (including penalties imposed if any).
  • Consideration of issues referred to it by the Committee of Management.
  • Recommendations to the Committee of Management on any changes to the Association By-Laws, Rules and Guidelines.

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29. TROPHIES

The winning team and the runners-up team in each section of each grade shall be awarded a trophy as determined by the Committee of Management.

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Mid-Week Ladies By-laws

1.    Courts
2.1  Mid-Week Ladies Division Executive Committee
2.2  Associate Clubs
3.    Amendments Of By-Laws By General Meeting
4.    Attendance At General Meetings
5.    Transfer of a Player to Another Club
6.    Club Fines
7.    Tennis Laws
8.    Composition of Teams - Type of Play
9.    Order of Play
10.  Number of Teams in each Grade
11.   Registration of Team Players
12.1 Registration of Emergencies
12.2 Association Pool Emergencies
13.   Commencing Time of Matches
14.   Captains' Exchange of Players Names
15.   Balls
16.   Tennis Attire
17.   Points Score
18.   Score Books
19.   Late Results
20.   Uncompleted Matches
21.   Unable to Arrange a Team
21.1 Three Player Team
22.   Court / Weather Conditions
23.   Substitutes During Match
24.   Protests / Disputes
25.   Trophies
26.   Lunches and Refreshments
27.   Final Series

 

1. COURTS
The type, condition and surroundings of the courts of each competing club shall be subject to the approval of the Executive Committee.

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2.1 MID-WEEK LADIES DIVISIONEXECUTIVE COMMITTEE
(a) The Executive Committee to be elected at the A.G.M. shall consist of President, Vice-President, Honorary Secretary, Assistant Secretary, Honorary Treasurer, one (1) Record Secretary and up to four (4) others. The President and Honorary Secretary shall remain in office only for three (3) consecutive years.
(b) The Executive Committee shall be responsible for managing the grading of players, emergencies and teams, arbitrating disputes and do all things it considers necessary or desirable to conduct the Mid-Week Ladies Competition.
(c) The Executive Committee shall have the power to co-opt delegates to fill vacancies which may occur between A.G.M.'s on any Mid-Week Ladies Division Executive or Sub-Committee.
(d) The Executive shall appoint one (1) member of the Division Committee of the W.D.T.A. Inc.

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2.2(a) An Associate club shall be eligible to participate only in competitions and tournaments as arranged by the Division.
(b) Affiliation fee by Associate Clubs must be paid on receipt of confirmation of acceptance.
(c) Associate clubs having voting rights the same as member clubs.
(d) All by-laws pertaining to Mid-Week Ladies Division shall apply to Associate clubs.

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3. AMENDMENTS OF BY-LAWS BY GENERAL MEETING
By-Laws may be revoked, altered or amended by the Mid-Week Ladies Annual General Meeting. Notice of alterations to by-laws must be lodged in writing with the Mid-Week Ladies Hon. Secretary at least twenty-eight days prior to the meeting and shall appear on the notice paper. The Executive Committee will implement the rules associated with a new By-Law.

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4. ATTENDANCE AT GENERAL MEETINGS
Each Club must have at least one delegate at each General Meeting. Failure to comply will result in a fine. One vote only per club will be permitted.

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5. TRANSFER OF A PLAYER TO ANOTHER CLUB
No player shall transfer from one club to another during the course of a competition without the consent of the Executive Committee, and then only if she shall have obtained a clearance from the club by whom she has been registered, except players from the Association Emergency Pool. Seven days clear notice of such application together with clearance certificate to be given to the Association Mid-Week Hon. Secretary.

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6. CLUB FINES
(a) Late on line entry results  $20
(b) Incorrect score entry  $20
(c) Team forfeit 1st forfeit  $20
    2nd forfeit  $30
    3rd forfeit  $40
    4th and elimination $50
(d) Failure of club to attend General Meetings $20
(e)Withdrawal from competition after draw has been finalised  $70


All fines will be doubled after 60 days outstanding.

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7. TENNIS LAWS
The laws of tennis as adopted by Tennis Victoria shall apply to all matches except as hereinafter modified.

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8. COMPOSITION OF TEAMS - TYPE OF PLAY
SETS. Sets shall be won by the team who first scores eight games, with a twelve (12) point tie-breaker played at seven (7) games all. There shall be four ladies in a team; each lady shall play one set with each team member.

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9. ORDER OF PLAY
Unless agreed upon by both captains, order of play shall be:
    Home v Away Home v Away
Set 1 + 2 -  1 & 2 v 1 & 2  3 & 4 v 3 & 4
Set 3 + 4 -  1 & 3 v 1 & 3 2 & 4 v 2 & 4
Set 5 + 6 -  1 & 4 v 1 & 4  2 & 3 v 2 & 3
A Set/Match has not commenced until first (1st) ball is served.

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10. NUMBER OF TEAMS IN EACH GRADE
Each grade shall consist of eight teams in summer and winter pennant with two complete rounds of matches. If appropriate, the Executive Committee may approve six team grades for any class of play with three complete rounds.

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11. REGISTRATION OF TEAM PLAYERS
(a) Players participating in matches must be financial members of  clubs registering them.
(b)  When clubs submit teams it is preferable if teams are comprised of players of the same standard but this is not mandatory. Teams submitted will be graded by the Executive Committee in grades (or as advised by the Executive Committee from time to time). Most players in winning pennant teams should expect an upgrading and bottom team/s a down grading. Club Selectors when submitting teams should make comment on any players' changed grading.
(c)  No player may play below her personal grade (unless such player had been approved to play as a permanent player in a lower graded team). All players are eligible for a higher grade. However, once having played their fourth match in the higher grade, that player may not return to the lower grade.
(d) If any team plays an unregistered player or one who is otherwise ineligible that team shall forfeit each set in which that player participated to nil. Non-offending club will retain any winning points but will receive an adjustment of one point for each losing set in which the ineligible player participated. This adjustment will be made by the Record Secretary.
(e) In the event of a Club being represented by more than one (1) team in any one (1) grade, no player having participated in more than four (4) matches in one (1) team, shall be eligible thereafter to play in the other.
(f) Unless they have been granted special permission by the Executive Committee, a team member must have played at least 3 games to be eligible to play in Final Series during the current home and away season.
(g) No player shall play in more than one (1) team on any one (1) day.

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12.1 REGISTRATION OF EMERGENCIES
(a) Emergencies are to be submitted to the Association on the appropriate sheet at the beginning of each season showing Club Selectors' grading. The Executive Committee shall have the right to re-grade emergencies.
(b) No emergency shall play below her approved personal grading without prior permission of the Executive Committee. Once having played a fourth match in a higher grade, the emergency may not return to a lower grade.
(c) Any emergency playing in any grade must have an (E) after their name on the score sheet. A player from a lower team used as an emergency must also be noted with an (E).
(d) New registrations may be submitted for approval once entered correctly on the score sheet. Details of previous experience to be entered in the comments box. New emergencies are not to strengthen teams; they should be of similar standard as other team members.
 The emergency player is not automatically accepted in that grade if deemed too strong.

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12.2 ASSOCIATION POOL EMERGENCIES
(a) Must be a financial member of a club affiliated with Tennis Vic.
(b) Must be registered with the Record Secretary.
(c) Association Pool Emergency Players may play as many times as necessary in their personal grade or above for any team in the competition at the discretion of the Executive Committee.

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13. COMMENCING TIME OF MATCHES
(a) Two courts must be provided for all home and away matches which can only be played on a Thursday.
(b) All Clubs can submit a designated starting time for their home matches on the entry form when entering teams this will be included in the fixture. Starting time is 9.30 a.m. for home matches unless clubs have nominated an alternative commencement time (or) if the two captains have made prior arrangements due to weather conditions. A pair not ready to start to commence the first set fifteen minutes after agreed starting time shall forfeit the first set to nil. The second pair not ready to commence thirty minutes after agreed starting time shall forfeit that set to nil. The complete team must be in attendance one hour after agreed starting time, otherwise the match shall be forfeited.

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14. CAPTAINS' EXCHANGE OF PLAYERS NAMES
Before the commencement of any match, the home team must provide the away team with the scorebook that has been completed with players listed in order of play for the away team to fill in.

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15. BALLS
For all home matches Sets, four (4) new Tennis Victoria approved balls shall be provided by the home team. In final series each competing team shall provide two (2) new Tennis Victoria balls.

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16. TENNIS ATTIRE
Regulation tennis attire shall be worn at all matches. Approved shirts, skirts, dresses, shorts and tracksuits pants are to be worn.
Prominent advertising in any form, other than small motifs, ripple shoes or heeled shoes are not permitted.

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17. POINTS SCORE
Points shall be awarded to each team as follows: (On line scoring will automatically award points)
(a)  2 points for a winning match (most games scored, or if games are equal, then for most sets won) PLUS 1 point for each winning set and 1/2 point for each unfinished set OR
(b) 1 point for a draw, washout or heat out or where result has not been reached PLUS 1 point for each winning set and 1/2 point for each unfinished or unplayed set. (Points must always total 8) OR
(c)  2 points for a forfeit (to non-defaulting team only) PLUS 1 point for each forfeited set to non offending team and 1 point for any sets already completed and won.
12 POINT TIE BREAKER
How played:
Next server shall serve one point from the right court. Thereafter, each player shall serve two points in turn beginning from the left court. Players shall change ends after every six points, and at the conclusion of the tie-breaker game.
Winning margin:
The first to seven wins the tie-breaker game (and set) provided there is at least two-point margin (say 7 to 5). Otherwise, at six points all continue until a two point margin is achieved (say 8 to 6).
Example of Played: A and B play C and D

Comments:
First server has only one serve to the "forehand" court (from the right court).
Thereafter,
Each player serves two points, the first to the "backhand" court (from the left court).
During the tie-breaker, total points should always be odd before the next server commences.
Change ends when total points are 6, 12, 18, 24 etc. The server at this time serves only one point from each end.
Umpire should officiate, if not call out score after each point played.
The tie-breaker is regarded as one game played, therefore, in a rubber, the pair who served first in the tie-breaker shall receive service in the first game of the following set of that rubber.

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18. SCORE BOOKS
(a)  Each home team Captain must record the results in the Waverley Tennis Mid-Week Ladies Score Book. Match entries are to be entered online to www.waverleytennis.asn.au no later than 8pm Friday after the match. Each away captain must check the results entered and report to the Record Secretary any discrepancies.
  Results stand after 2 weeks even if incorrect.
(b)  Where non-attendance at a match is agreed upon due to wet weather or forfeit, both captains must enter their own player's names via the By Ph. link on the club zone results entry page.
(c) Any captain can write a comment in the comment section of the score book and it is the responsibility of the home captain to record this in the on-line entry for the Record Secretary to see.

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19. LATE RESULTS
Late results must be reported to the Record Secretary by email or phone. A duplicate Score sheet must be provided to the Record Secretary. Late results will result in a fine. Failure to have a duplicate score sheet in the hands of the Record Secretary within 24 hours of receiving phone or email advice for non-receipt of results will incur loss of all point scores for such match by the home club.

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20. UNCOMPLETED MATCHES
Where a match is uncompleted on the laid down date, there shall be no further play excepting final series which will continue at the same venue until a result has been reached, at the next available date.

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21. UNABLE TO ARRANGE A TEAM
(a) A club unable to arrange a team for any match must notify the opposing Captain and Record Secretary as soon as possible. The forfeiting club is subject to a fine unless a satisfactory written explanation is provided to the Executive Committee.
(b) Where there is no attendance both teams must enter their own players names via the "By Ph" Link on the Club Zone Website.
(c)  In the event of team withdrawal from the competition during the season, all premiership points and percentage scored in respect of the matches against that team shall be cancelled. A fine will be imposed as per By-Law 6.

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21.1 THREE PLAYER TEAM
(a) Team/teams with only 3 players for any match are permitted to play thus avoiding a forfeit. Contact with the opposing captain must be made as soon as possible.
(b) Non offending team will receive 3 points for unplayed sets (each being forfeited 8 games to love). Remainder of points awarded for sets as normal.

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22. COURT / WEATHER CONDITIONS
(a) The home club/captain has the right to decide whether the courts are fit for play.
  In the event of moderate inclement weather all teams must attend courts before a washout/heatout can be called.
(b)  In extreme weather conditions however, teams are not required to attend the courts once advised by the home club/captain. Extreme weather conditions are described as continuous heavy rain, storms or thundery rain, extreme wind and excessive heat.
  Where there is no attendance both teams must enter their own players names via the "By Ph." Link on the Club Zone Website.
(c)  If play has not commenced by one hour after agreed starting time due to adverse weather conditions, then play is to be abandoned.
(d)  Both teams (all players) are to assist in preparation of courts between sets, and when courts need mopping in wet weather.
(e) If any player becomes heat affected during play and the temperature has reached 30 C, play may be stopped at the option of either captain. Confirmation of temperature must be by a thermometer in the shade of the clubhouse at club where match is being played. If no thermometer is present then telephone the weather bureau on 1196 only to ascertain the temperature at nearest location to courts.

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23. SUBSTITUTE DURING MATCH
(a)  If because of illness, accident or other emergency, a player cannot continue in a match, the set is to be forfeited to the opposing team, but the games already scored by the defaulting player shall count and a substitute may then be played for the remaining sets.
(b)  Matches completed using a substitute player are designated as played "under protest" unless the opposing captain signs the match score sheet after confirming the substitution as being fair.
(c)  If a substitute player is not available immediately, the sets shall be continued in order of By-Law 9, postponing those for which the substitute is awaited.
(d)  The substitute should be at the court ready to play within forty-five (45) minutes. Name and grading of substitute must be entered on the Score sheet.
(e)  Substitute to be allowed an appropriate warm-up.

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24. PROTESTS/DISPUTES
(a)  All protests shall be made on the courts, prior to the teams separating, the score sheet is to be endorsed "under protest" in the comments section and signed by captain of protesting team captain. Alternately, the Club Convenor may refer a dispute to the Executive Committee by forwarding a statement in writing of the matter to the Mid Week Honorary Secretary within three days of the dispute.

(b) It shall also, within the same time, forward a copy of the statement to the secretary of the affected club.

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25. TROPHIES
The winning team in each grade shall be awarded a pennant and a trophy as determined by the Executive Committee. The runners-up in each grade shall be awarded a pennant.

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26. LUNCHES AND REFRESHMENTS
Shall be provided by all home teams at all home matches, play is to be continuous with only brief light refreshments between sets. Lunch to be taken at the conclusion of the last set.

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27. FINAL SERIES
(a)  (i) At the completion of the home and away matches the four leading teams in each eight team section of each grade shall play off in a final series.
  The team first mentioned is regarded as the "Home Team".
  1st semi-final1st team plays 2nd team.
  2nd semi-final3rd team plays 4th team.
  Preliminary finalloser of 1st semi-final plays winner of 2nd semi-final.
  Grand finalwinner of 1st semi-final plays winner of Preliminary final.
  (ii) At the completion of the home and away matches the four leading teams in each six team grade shall play off in a final series. The team first mentioned is regarded as the "Home Team".
  1st semi-final1st team plays 4th team
  2nd semi-final2nd team plays 3rd team.
  Grand finalwinner of 1st semi-final plays winner of 2nd semi-final.
  It is the responsibility of the Home Team Captain to bring the score book and enter the results on-line and the Away Captain to check the results on-line.
(b) Final series matches to commence play at 9.30am or alternatively captains from both teams can mutually arrange to start earlier or later. A pair not ready to start the first set fifteen minutes after the agreed starting time shall forfeit the first set to nil. The second pair not ready to start thirty minutes after the agreed starting time shall forfeit the set to nil. The complete team must be in attendance one hour after the agreed starting time, otherwise the match shall be forfeited.
(c) All players are responsible for the preparation of the courts prior to the start of matches and in between sets.
(d) Opposing captains should exchange their separate lists showing names of players in order of play and then fill in the score sheet. The score sheet should then be readily available throughout the match for reference. Once the score sheet has been filled in, the playing order cannot be altered.
(e) In the event of a postponement due to inclement weather during final series, play shall continue from where left off, as decided by the Executive Committee who has the right to postpone any of the finals series.
(f) In the event of a total washout, or an unfinished match, the home captain shall email the Record Secretary the exact position of the match and retain the score sheet and each captain shall retain their balls. The score sheet and balls should then be brought to the continuation of the match, as arranged.
(g) Washout finals are not to be transferred to indoor courts.
(h) In the event of a drawn semi-final, preliminary final or grand final match, the last four players concerned on the court, shall then play a twelve point tie breaker to decide the match.
(i) Both participating teams are to provide balls and refreshments. Home Team are to provide coffee and sugar. Away Team are to provide tea and milk.
(j) Host Clubs must provide tea towels.
(k) Teams should leave facilities offered to them in a clean and tidy state.
(l) Any team playing in finals may request the committee provide supervisors to be present at their match. Captain is to make request to Honorary Secretary or Record Secretary as early as possible before the match.

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Mid-Week Mens Competition By-laws

Wednesday Morning - Play commences at 9.15 am.
Waverley Saturday Senior Competition rules apply re penalties for late starts and all other rules not specifically identified hereunder.
Sets can only commence after 12.30 by agreement.

QUALIFICATION GUIDELINES
Flexibility in regard to player usage will be afforded.  Two basic rules will apply.
1 - Once a player has played four games in another team, he cannot return to
original team.  
2 - Once a player has played 4 games in a higher section, he cannot play in a lower section without prior permission.

SET LENGTHS
A Res, B Sp & B Grade, sets are played first to 8 games, but by agreement between captains before starting the sets, any sets can be changed to first to six games.
Tie break at 7 all in 8 game set.
In C Sp all sets will be played first to win six games, but by agreement between captains before starting  the sets, any set can be changed to first to win 8 games [No tie break].
Tie break at 6 all in 6 set matches.
In 6 games sets for result purposes add 2 to each score e.g. 6-4 becomes 8-6 on score card.

MATCH WINNERS                          
Decided by Sets then Games.

FINALS
Six Team Draws
Players must have played 2 matches to qualify.
Top four teams to play two week final series at split venues for Elimination Finals.
1st v 4th & 2nd v 3rd
Winners to play Grand Final at Robinsons Reserve Tennis Centre.
Eight Team Draws
Players must have played 3 matches to qualify.
Top four play conventional 3 week finals series with first week at split venues.
Preliminary Finals and Grand Finals at
Robinsons Reserve Tennis Centre.

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Night Competition By-laws

1.    Teams Eligibility:
2.    Starting And Finishing Times:
3.    Score Books:
4.    Court & Registration Fees:
5.    Courts And Balls:
6.    Tennis Attire:
7.    Hit-Ups & Continuity Of Play:
8.    Games Per Set:
9.    Order Of Play:
10.  Trophies:
11.   Players, Emergencies, Substitutes During The Match & Eligibility:
12.   Weather Conditions:
13.   Team Points And Finals:
14.   Final Series Matches:
15.   Supervisors:
16.   Protests And Disputes:
17.   Fines And Penalties:
18.   Refunds:
19.   Conduct:
20.   Night Tennis Rules:

1. TEAMS ELIGIBILITY:
Waverley Night Tennis consists of teams submitted and endorsed by Club Secretaries of both Member Clubs and Associate Clubs affiliated with Waverley Tennis. Teams are the responsibility of the Club which they represent.
The affiliation fee for a Club only involved in Night Tennis, and considered an Associate Club, shall be as set by the Waverley Tennis Committee of Management from time to time.

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2.  STARTING AND FINISHING TIMES:
Play to commence after hit-up, at 7.30 p.m. SHARP, and to finish at 11.00 p.m. SHARP, except that some venues may finish earlier due to a lights-out curfew imposed by Local Authorities. Home Clubs shall have all competition courts available for matches no later than 7.20 p.m.
If the first pairing is not available to commence play, captains MUST proceed to play a set out of order, with the offending team revising its playing order if necessary. If play has not commenced by 7.45 p.m., the team not in default shall be awarded the first set to love.
If a player arrives after 8 pm the team not at fault shall have the option to claim the first set that he or she was due to play in to love.
A cut off time of 8.30pm is specified for the complete team to be in attendance however, play MUST be continuous (Refer Rule 7) and all sets possible shall be played before a forfeit can be claimed. If the team in default is unable to continue, all of the remaining sets shall be forfeited to love. Should a team provide only two players then one set is possible and the score will stand. The remaining five sets shall be forfeited to love and all player match fees refunded. Rule 17 regarding the collection of fees by Waverley Tennis, from the offending team's Club shall apply.
Should a team provide only three players or two players in singles/doubles, then three sets are possible and match fees for the six players (4 for singles/doubles) shall stand. Refund match fees to non players.

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3. SCORE BOOKS:
Must be filled in completely and correctly, before play. Each team captain is responsible for completion. If player names are not clearly listed on the score book, the unidentified player shall be deemed to be ineligible. (Refer to RULE 11 f).

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4. COURT & REGISTRATION FEES:
Court Fees: The captain shall be responsible for the collection of court fees, before commencement of play. The court fees shall be as determined by Waverley Tennis and will be announced at the start of each Night Season.
Registration Fees:  Registration fees, as determined by Waverley Tennis, are to be forwarded with team entries. Entries without fees will not be accepted.

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5. COURTS AND BALLS:
a) Two courts and 2 pairs of new balls shall be provided by the Home Club for each match.
Extra good used balls must be on hand at the Home Club if needed.
b) Two courts MUST be available from 7.30 p.m. for each match.

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6. TENNIS ATTIRE:
Tennis attire for Night Tennis shall be as per Waverley Tennis By-Law 17.

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7. HIT-UPS & CONTINUITY OF PLAY:
Each player will be allowed to hit up for a maximum of 5 minutes prior to their first set. No hit ups are allowed for remaining sets.
Upon completion of the first and/or each subsequent set, all players must be available to commence play immediately. If opposition is not ready or available to continue play without a break, such set(s) shall be forfeited by the defaulting team to nil.

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8. GAMES PER SET:
During the Season, ail matches shall be played in six sets of six games with a twelve point tiebreaker played at six (6) games all in each set.

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9. ORDER OF PLAY:
In all sections the order of play should correspond with the order listed in the score-book.
In mixed doubles the number 1 & 2 players shall be men and the number 3 & 4 players shall be ladies.

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10. TROPHIES:
Trophies will be presented to the four players (3 in Singles & Doubles competitions) who represent the winning team and the runners up team in each grade (or each section of each grade) on the Grand Final Night. In addition, a Waverley Tennis banner will be provided for the Club represented by the winning players. Additional trophies are available for regular members of qualifying teams on request from the association.

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11. PLAYERS, EMERGENCIES, SUBSTITUTES DURING THE MATCH & ELIGIBILITY:
a) Teams are to be graded as the Waverley Tennis grading system sets down, i.e., A, A Reserve, B Special, B, C Special, C, D Special and D. Players' personal gradings will be used to determine a team's grading.
Waverley Tennis shall grade players who do not have Waverley Tennis personal gradings. This grading is retained from season to season unless a change is approved or made by the Association. Requests for regrading must be directed to the Waverley Tennis Night Match Committee Convenor.
b) A person can play for another team in the same grade, providing he/she has not played in four (4) or more matches with any one team in that grade.
c) Teams may only play an Emergency providing such player registers with that particular team [see 11 (e) below] and is eligible for that grade based on personal grading.
d) Unless they have been granted special permission to play, players are ineligible to compete in the Final Series if they have played less than three matches with the particular team during the current Night Season. Waverley Tennis Night Match Committee Convenor may grant special permission for a player to play in the Final Series provided that (1) such player has played at least three matches on any night during the current Night Season, (2) such player has the same or lower Waverley Tennis personal grading as the actual grade to be played in and (3) special permission is applied for and granted in accordance with paragraph 11h.
The special permission granted under this paragraph may override the provisions of paragraph 11b.
e) It is the captain's responsibility to register Emergencies on the first occasion ONLY, with that particular team.
f) A team shall forfeit to love all sets in which it was represented by a player not eligible to play therein.
g) A substitute shall be allowed to take the place of any player who is prevented, through illness, injury or any other good and sufficient reason from continuing the match, however, all remaining games of the incomplete set shall be forfeited. A team requiring a substitute player shall be allowed thirty minutes to arrange such a player to be in attendance and on court ready to play.
Matches completed Using a substitute player are designated as played 'under protest' unless the opposing captain signs the match score book after confirming the substitution as being fair. A 'fair' substitution is where the substitute player has the same personal grading, or lower, when compared to the Competition grade in which that player is being used as a substitute.
The Rule covers both matches played during the Season and Final Series Matches, except that, in the case of an unfinished Final, a substitute player is allowed to take the place of a player unavailable on the next scheduled match date without penalty, with play resuming from where it left off. Such substitute shall be eligible.
NOTE: Clubs wishing to substitute players in resumed Final Series Matches should seek the approval of Waverley Tennis Night Match Committee Convenor, preferably in writing, or e-mail before making substitutions on the day of the resumed matches.
h) All matters relating to special permission for the use of players in Waverley Night Tennis will be handled by the Night Match Committee Convenor. Enquiries are to be directed as necessary, in writing, or e-mail and nominating the specific player/s for whom special permission to play is being sought. Last minute requests will require written confirmations to be provided on the match night.
i) The listing of an Emergency in the score book on the night of a washout will be accepted as a representative of the team on the night, but will not constitute match accreditation for the player in question in the Final Series.
j) Each individual player (and Emergency) shall be a financial member of a Waverley Tennis affiliated Club or a Club that is affiliated to Tennis Victoria.

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12. WEATHER CONDITIONS:
a) Under normal circumstances, teams are to be ready to play the first set at 7.30 p.m. On nights when courts are likely to be unplayable due to excessively inclement weather during the day, matches may be declared "total washouts" by the Venue Organiser and each team captain shall check the status by phone between 6.50 p.m. and 7.15 p.m. (in such instances, teams are not required to attend the Home Clubs). If no contact is made, teams are to proceed to Venues as normal. On nights of total washouts the players names should be entered by both home and away teams through the Club Zone website using the By Ph link and points allocated as a draw.
b) Washed out and blacked out matches will not be replayed, however, points will be allotted. When teams attend on the night of a washout, it is the captain's responsibility to fill in the book.
c) No match shall be abandoned before 8.00 p.m., unless "total
washouts" have been declared (as per 12a) or courts are unfit for play (as per 12e).
d) As per all Waverley Tennis competition matches, the Venue Club, represented by the Home Captain, has the sole right to decide as to whether the courts are unfit for play.
e) In the event of a court or courts being blacked out due to a power failure rendering the courts unplayable the match shall be treated as a washout and points awarded as a draw.
f) In the event of power restrictions, all scheduled matches shall be declared 'blacked out', All scheduled or affected matches on the night shall be awarded points as for a draw. The names of players scheduled to play must be entered using the By Ph link on the club zone website.

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13. TEAM POINTS AND FINALS:
a) One point will be awarded for each set won and an additional two points for the team that wins the match.
No points will be allotted for a Bye.
Completed Match
  i) The winning team is the team with most sets.
  ii) If equal on sets, then the winning team is the team with the most games.
  iii) In the event of sets and games being equal, the match is a draw
  and points will be divided equally.
Uncompleted Match
  i) The winning team is the team which has won more sets than
  the opposing team could win if the match was completed.
  ii) If neither team has won enough sets to claim the match, then    points will be awarded as follows:
    one point to each team (for the match),
   one point for each set won,
    half a point for each uncompleted or unplayed set.
b) In the event of a forfeit, the team not in default shall be awarded maximum number of points with no alteration to its existing percentage. A maximum of 4 points will be allocated for a forfeit on a night of a wash-out.
c) In the event of a washout, a team can only gain a maximum of half the match points, but a team can lose points if it plays an unregistered and/or ineligible player/s.
d) In each case of Final Series matches only, an unfinished match is one which is not completed on the night and shall be continued the same night of the next week or as directed by Waverley Tennis Night Match Committee Convenor on another night with agreement of the Home Club and both teams. A team refusing or being unable to continue an unfinished Final Series match on the agreed night shall forfeit all games still unplayed in any partly completed set and all other unplayed sets to love. Result sheets shall be filled in on the night of a washed out Final Series match.
e) In Final Series matches, the team winning the most sets shall win the match, but if sets are equal, games to decide. In the event of sets and games won being equal during all Final Series matches, the last four players on the court shall then play a 12 point tiebreaker to decide the winning team or, in the event of two sets finishing together, then the last four players listed on the card shall play a 12 point tiebreaker to decide the winning team.
f) In the event of declared 'total washouts' and power restrictions, points will be handled as noted in paragraph 12g.

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14. FINAL SERIES MATCHES:
Eight and Seven Team Sections:
1st Semi-Final: First and Second Teams
2nd Semi-Final: Third and Fourth Teams
Preliminary Final: Loser of First and Second Teams versus
   winner of Third and Fourth Teams.
Grand Final: Winner of 1st Semi-Final versus winner of
   Preliminary Final.
Six and Five Team Sections:
1st Semi-Final: First and Fourth Teams
2nd Semi-Final: Second and Third Teams
Grand Final: Winners of Semi-Finals.
NOTE: A 12 point tiebreaker is played at six (6) games all in all sets (ref.Rule 8).

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15. SUPERVISORS:
In Final Series, the Home Club hosting a Finals match shall provide a designated Supervisor for the entire duration of each match to act in the event of any disputes (other than the calling of lines) and to ensure that each match is conducted and completed in a satisfactory manner. This Supervisor shall NOT be a member of either of the competing teams. Home Clubs who fail to provide designated Supervisors, as reported to the Night Match Committee Convenor, shall incur a Club fine, as provided for under Rule 17, FINES AND PENALTIES.

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16. PROTESTS AND DISPUTES:
The Committee of Management of Waverley Tennis shall have the power to inquire into all disputes arising out of or in connection with the result of all Waverley Night Tennis pennant matches, and the final allocation of points for such matches, and its decision shall be final. Any Club referring a dispute to the Committee of Management shall, within three days after the completion of the match in dispute, forward a statement in writing of the matter in dispute, to the Association Secretary, together with a deposit of $15.00, which shall be forfeited in the event of the dispute being deemed frivolous. It shall also, within the same time, forward a copy of such statement to the Secretary of the other affected Club. The Waverley Tennis Committee of Management shall have the power to decide all questions arising out of Night Tennis Matches and not provided for in these Rules.

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17. FINES AND PENALTIES:
As already nominated in these Rules, penalties imposed include forfeit of any match or any points won by the team.
Automatic Fines: (Including GST)
Late Results or Incomplete Results (significant details) will incur a loss of points at the discretion of the Night Record Secretary.
Frivolous Protest $15.00
Failure to provide the appropriate number of Supervisors for
Final Series $50.00
Withdrawal of a Team after Finalization of Draw $100.00
NOTE: Refer to published INFORMATION FOR VENUE ORGANISERS in respect to entering of results on line.

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18. REFUNDS:
Matches which have been interrupted due to weather conditions and are unable to be completed, refund of court fees on a per player basis shall be as follows:
a) Lights turned on and balls used - half refund.
b) If 2 sets completed No Refund.

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19. CONDUCT:
The behaviour of Night Tennis players shall be exemplary at all times. No alcoholic drinks are to be consumed by players or officials at Waverley Night Tennis Venues until such players or officials have completed all sets that they are to be involved in for the evening, and then, only if the Home Club has the appropriate liquor licence.
Vehicles arriving and departing from venues throughout the evening should be driven in an orderly and responsible manner.

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20. NIGHT TENNIS RULES:
The above Rules are formulated by Waverley Tennis and have been ratified by the Waverley Tennis Committee of Management. Recommendations for changes to these Rules may be brought forward to the Waverley Tennis Committee of Management at any time but do NOT become adopted until sanctioned (or modified) by the Waverley Tennis Committee of Management. Any matters not specifically covered by these Rules shall be bound by the requirements contained in the Waverley Tennis By-Laws.

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