- Friday Afternoon - extract all match set/rubber results (not previously sent to UT), excluding those with a Forfeit, Wash-Out, or a No Player was listed for the set, or result was 0-0 (player score), combine into a single file and upload to UT
- Saturday-Sunday - UT process the result that where uploaded, and resolved the Merging of UT Profiles, & Spelling corrections
- Saturday-Tuesday - receive a mapping file of TROLS Id s to UT Profile Ids and a new “Possible Duplicate Players file
- Tuesday - download player UTRs and update the various associations with their players
When you need to correct a match score in the current season, the Record Secretary needs an updated scorecard to be approved through the process used for a disputed score. Once the update score has been agreed, the Record Secretary:
- Corrects the score in Scoring Program
- Uploads to Web
- In Club Zone, in “Record Secretary Menu”, “UTR Features” uses “Rest and Resend a Match to UT” option, by selecting, the Day/Time, Section, Round, and Match, then click the “Reset and Resend Match to UT” button
If a Match needs to be removed from UT, then the Record Secretary has to provide Match details (Association, Day/Time, Section, date & Round, and Match), and TROLS admin will request the Match be removed.
Removal is required where for example, a 6-0 was recorded, but in fact it was a forfeit, 0-0 scores are not sent to UT, so the only option here is to remove it.
For a new player result, UT creates a UT Profile with the spelling of their name. If a spelling mistake is found, this is first corrected in the TROLS database, and TROLS admin is notified to include this in the weekly UT update.
Players or parents who notice errors in the spelling of their name, should notify their Competition Convenor, who will then notify the relevant Waverley Tennis Record Secretary.
To assist Waverley with player identification, especially where players play in more than one competition (e.g., Junior and Senior), it is helpful to use DOB.
Over time as players age out of Junior Competitions and migrate to Senior competitions (and perhaps move clubs) it will become increasing difficult to match up the “Same” player. This will be much simpler if Senior Competitions also request player's Dates of Birth.
We have been advised by UTR that recording a super tie-break score as a set score i.e., 7-6 or 1-0 rather than the actual super tie-break score of 10-3, does not affect the player's rating.
For more information about UTR, go to the UT Help Centre home page, and from here you can search on a variety of topics.
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