For guidance of all Junior Convenors and Supervisors and all Team Captains and Match Committee Representatives. (amended note 13 for Winter 2019.)
- The 'Home Team' is the team listed first on the Draw Sheet, i.e. the team on the left-hand side of the Draw Sheet. It is the responsibility of the Home Teams to enter the results on-line by Sunday 5.30 p.m.
- Both participating teams are to provide balls and afternoon tea (tea, coffee, milk, sugar, eats) and to offer afternoon tea to their supervisors/umpires. The participating teams SHOULD leave the facilities offered to them in a clean and tidy state.
- The home clubs are to provide the balls, courts, the amenities for the making of afternoon tea and a supervisor. Courts should be ready for play at least fifteen (15) minutes prior to the official commencement time of the match.
- In some instances, Clubs are required to provide courts only. Again, the courts and facilities should be open and ready for the arriving teams and supervisors at least fifteen (15) minutes prior to the scheduled match time. SUCH VENUE CLUBS SHOULD ENSURE THAT SATISFACTORY LOCKING-UP ARRANGEMENTS ARE IN PLACE.
- In the event of a total washout, or an unfinished match, the home club supervisor shall phone in the exact position of the matches and shall retain the scoresheets and, if the matches have been able to commence, the tennis balls. The scoresheets (and balls) should then be brought by the home club supervisor to the continuation of the match, as announced.
- SUBSTITUTE PLAYERS:
- The use of Substitute Players in Final Series matches must be strictly in accordance with By-Law 15 (and By-Law 11).
- Clubs wishing to substitute players in resumed matches should seek the approval of the Tennis Association, preferably in writing, before making substitutions on the day of the resumed matches.
- In cases of doubt, contact the Association Secretary or any other member of the Waverley Tennis Match Committee for advice and/or decision.
- In the event of a draw, refer to By-Law 24 (e) for method to decide the winning team.
- When a 'cut throat' FINAL SERIES IS BEING PLAYED, 1st plays 4th and 2nd plays 3rd in the Semis; the two winners play off. The Grand Final shall be at the venue of the team finishing in the higher position (Refer By-law 17 b & 17c).
- CAPTAINS' EXCHANGE OF PLAYER'S NAMES - Ref. By-Law 13:
Before the commencement of any Finals match, the opposing captains MUST pass their separate lists showing names of players in order of play to the home club supervisor who will fill out the scoresheets on behalf of both captains. Scoresheets should then be readily available throughout match for reference, as required. Once scoresheets are filled out, the playing order cannot be altered.
- INCLEMENT WEATHER - Ref. By-Law 23:
Should the GRAND FINAL match be uncompleted because of inclement weather, the provisions of By-Law 21 shall apply. Team captains should read and understand this important By-Law before going to the match. Junior tennis organisers should also be fully conversant with the provisions of the By-Law.
- UMPIRING/SUPERVISION: JUNIORS:
The provisions of By-Law 17 apply. During the final series, the home Club must have a SUPERVISOR IN ATTENDANCE FOR EACH "D" GRADE JUNIOR MATCH being played. Such supervisor must be positioned on court.
It is also noted that, in JUNIOR FINAL SERIES MATCHES, the home Club is to provide a SENIOR MEMBER to act as a SUPERVISOR AND REFEREE. This applies equally to those situations where the home Club is using another club's courts for the convening of the match.
All adult supervision should be thoroughly conversant with the By-Laws under which the matches are being played and with the Rules of Tennis.
Clubs providing courts only will NOT be providing any adult supervision, and are not to be expected to do so.
- UMPIRING SUPERVISION: SENIORS:
In accordance with Waverley Tennis By-Law 17 b), for each final match, the home team shall provide a Senior Supervisor. He/She shall not be a participating player in any senior team on the day. Any outside Venue used shall also require an additional Senior Supervisor.
- JUNIORS/SENIORS SINGLE/DOUBLES RUBBERS
In Finals, the two Singles Rubbers are to be played first, followed by the Doubles rubber. Note exceptions in By-Laws 8(c), (d) and (e). In this instance the home club may decide which match plays Doubles rubber first.
Mid-week ladies finals are played at Home Clubs for Semi-Final & Prelim-Finals. Grand Finals are played at designated courts - usually on a Porous surface for easier line calling. There are no officials (unless requested) so each player should be familiar with Tennis Australia Tennis Etiquette and the rules for non-umpired matches.
- (i) At the completion of the home and away matches the four leading teams in each eight team section of each grade shall play off in a final series.
The team first mentioned is regarded as the "Home Team".
- 1st semi-final1st team plays 2nd team.
- 2nd semi-final3rd team plays 4th team.
- Preliminary final loser of 1st semi-final plays winner of 2nd semi-final.
- Grand final winner of 1st semi-final plays winner of Preliminary final.
(ii) At the completion of the home and away matches the four leading teams in each six team grade shall play off in a final series. The team first mentioned is regarded as the "Home Team".
- 1st semi-final1st team plays 4th team
- 2nd semi-final2nd team plays 3rd team.
- Grand final winner of 1st semi-final plays winner of 2nd semi-final.
It is the responsibility of the Home Team Captain to bring the score book and enter the results on-line and the Away Captain to check the results on-line.
- Final series matches to commence 9.30am or alternatively captains from both teams can mutually arrange to start earlier or later.
- All players are responsible for the preparation of the courts prior to the start of matches and in between sets.
- Opposing captains should exchange their separate lists showing names of players in order of play and then fill in the score sheet. The score sheet should then be readily available throughout the match for reference. Once the score sheet has been filled in, the playing order cannot be altered.
- In the event of a postponement due to inclement weather during final series, play shall continue from where left off, as decided by the Executive Committee who has the right to postpone any of the finals series.
- In the event of a total washout, or an unfinished match, the home captain shall email the exact position of the match to the Record Secretary and retain the score sheet and each captain shall retain their balls. The score sheet and balls should then be brought to the continuation of the match, as arranged.
- Washout finals are not to be transferred to indoor courts.
- In the event of a drawn semi-final, preliminary final or grand final match, the last four players concerned on the court, shall then play a twelve point tie breaker to decide the match.
- Both participating teams are to provide balls and refreshments. Home Team are to provide coffee and sugar. Away Team are to provide tea and milk.
- Host Clubs must provide tea towels.
- Teams should leave facilities offered to them in a clean and tidy state.
- Any team playing in finals may request the committee provide supervisors to be present at their match. Captain is to make request to Honorary Secretary or Record Secretary as early as possible before the match.